Job Title:  Bookkeeper
Classification: Part-time, non-exempt
Hours:  Average 4 hours/week
Target starting salary:  $25/hour
Supervised by:  Church Treasurer 

Position Overview

The Bookkeeper is responsible for the accurate and timely management of the church’s financial records, including accounts payable and receivable, contributions, payroll, reporting, and coordination with church leadership and external partners. The Bookkeeper reports directly to the Church Treasurer and works closely with the Finance Committee, Trustees, clergy, and other church staff. 

Qualifications

  • High level of integrity, honesty, and trustworthiness.
  • Strong expertise with QuickBooks (Online and/or Desktop).
  • Dependable and prompt in executing duties and issuing reports.
  • Able to work collaboratively with the Finance Committee, Treasurer, trustees, clergy, and other church staff.
  • Maintain strict confidentiality regarding all financial and personal information.

Specific Responsibilities

  • Use QuickBooks to record and categorize income and expenses
  • Monitor mail from the U.S. Post Office to identify bills and income.
  • Monitor email account for bills, invoices, and reimbursement requests.
  • Create and process paper checks as required.
  • Reviews and analyzes credit card charges on two Visa accounts and allocates expenses to budget-mapped categories.
  • Collects, records, and deposits all contributions, including:
    • Contributions received by mail
    • Sunday plate collections 
    • Electronic giving platforms (e.g., PayPal, PayPal Giving Fund)
  • Works with the designated individual overseeing PayPal accounts
  • Deposits all funds into the church’s local bank account in a timely manner.
  • Tracks identifiable contributions by donor for IRS documentation.
  • Tracks pledge fulfillment throughout the year and sends reminders during the second half of the calendar year.
  • Prepares and sends annual contribution tax letters to donors in January for the prior fiscal year.
  • Maintains records of designated gifts, including contributions made to the Community Assistance Program.
  • Process payroll and issue monthly direct deposit pay for all employees
  • Submit payroll and income taxes to the IRS on a quarterly basis.
  • Issue annual W-2 to employees and 1099 to contract workers.
  • Calculate pastoral UCC pension contributions with the guidance of the Finance Committee.
  • Communicate with the UCC Pension Boards.
  • Submit and pay pastoral pension contributions as required.
  • Prepare monthly Profit & Loss (Budget-to-Actual) report and distribute to Treasurer and Finance Committee
  • Produce year-end budget-to-actual summary
  • Prepare detailed income and expense reports for the church’s Annual Report and Annual Meeting (currently held in October), including:
    • Prior year financial results
    • Current year outlook
    • Proposed budget
  • Participate in annual and/or spot audits of the church’s financial records as required

To Apply

The position is open until filled. Please submit a cover letter, resume, and three references to: [email protected] 

The Greensboro United Church of Christ is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.